Annual Meeting Minutes Template
The Kidlink Association Annual Meeting <YEAR>
Starting 1th day of February, <YEAR>
Kidlink Association c/o Stellan Kinberg
Bondegärdet 19, 42433 Angered , Sweden
1. Call to order
The Kidlink Association chairman <FULL NAME> opened the Annual Meeting <YEAR> in https://groups.google.com/forum/#!forum/kidlink-association
2. Registration of members participating in the meeting
The Kidlink Association chairman <FULL NAME> asked members to confirm they are receiving annual meeting emails.
<NUMBER> KA members have paid the dues before the 31 January <YEAR> and are therefore eligible voters.
<NUMBER> KA members (<NUMBER>% of the eligible voters) confirmed they will participate at the meeting.
According to AofA article 12, there is therefore a quorum for the Annual Meeting.
3. Election of Annual Meeting chairman and secretary
<FULL NAME> was elected as Annual Meeting chairman by majority vote.
<FULL NAME> was elected as Annual Meeting secretary by majority vote.
4. Election of Annual Meeting minutes verifier and votes counter
<FULL NAME> was elected as meeting minutes verifier by majority vote.
<FULL NAME> was elected as votes counter by majority vote.
5. Approval of Annual Meeting notice
The members <unanimously> confirmed that the meeting notice for the Annual meeting <YEAR> notice was sent December 31, <YEAR> according to the AofA rules.
6. Adoption of the Annual Meeting agenda
The meeting agenda as documented in the Annual Meeting notice <URL> was adopted by majority vote.
7. Auditors review of the Annual Report and Financial Statement
Christine Yannaka from Belgium approved the Board's Annual Report and Financial Statement. The review signed by her has been sent to the chairman of the Kidlink Association, Stellan Kinberg. The members got time to read the Board's Annual Report and Financial Statement.
8. Grant discharge to the Board
The Association members granted discharge to the Board for the work done during <YEAR>.
9. AofA amendments
Aofa art 6: "These by-laws may be altered, repealed or added to by an affirmative vote of not less than two-thirds of the members in a Annual Meeting. The by-laws text proposal must be circulated for discussion for at least thirty days before the meeting."
The members <unanimously> confirmed that the proposal of AofA amendments were circulated for discussion, thirty days before the meeting, according to AofA article 6.
The amendment<s> are:
- Article <NUMBER> <CITATION> to be changed to <CITATION>
- Article <NUMBER> <CITATION> should be removed.
The AofA amendment(s) were approved according to AofA article 6, by <NUMBER> members.
10. Establishing membership dues
The members approved the membership fee suggested by the Board.
11. Member motions
No motions were sent by the members, to the Board according to article 9.
No motions from the Board.
12. Election of <NUMBER> ordinary Board member for a <NUMBER> year term
<FULL NAME> was elected as Association Chairman by majority vote.
<FULL NAME> was elected as Association Treasurer by majority vote.
The elected Association Chairman and Treasurer sign individually for the Association according to AofA article 4.
<FULL NAME> was elected as Association Board member by majority vote.
<FULL NAME> was elected as Association Board member by majority vote.
<FULL NAME> was elected as Association Board member by majority vote.
13. Election of <NUMBER> deputy members for one year terms
<FULL NAME> was elected as Association Deputy Board member by majority vote.
<FULL NAME> was elected as Association Deputy Board member by majority vote.
<FULL NAME> was elected as Association Deputy Board member by majority vote.
14. Election of auditor for one year term.
<FULL NAME> was elected as Association Auditor by majority vote
15. Approval of Annual Meeting Minutes
These Annual meeting minutes <YEAR> were approved by the members by majority vote.
16. Closing of the Annual Meeting.
The Chairman <FULL NAME> closed the meeting on <DATE>.
|
Secretary signature
Full name, address and international phone number
|
Minutes Verifier signature
Full name, address and international phone number |